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Open Meeting and Public Participation Policy

June 12, 2012

In the spirit of transparency and open government and in conformance with the Federal Advisory Committee Act (FACA) and implementing regulations, the Commerce Spectrum Management Advisory Committee (CSMAC) meetings shall be open to the public.  This policy describes how NTIA will facilitate the openness of the meetings and how the public may interact with the CSMAC.   All public meeting notices will appear in the Federal Register at least 15 calendar days prior to an advisory committee meeting.

  • To the extent practicable, NTIA will proactively use modern technology to disseminate information about all public meetings.
  • To the extent practicable, NTIA will publish information online, regarding public meetings, in an open format that can be retrieved, downloaded, indexed and searched by commonly used web search applications.
  • Meeting materials will be available to the public before, during and after the meeting.
  • To the extent practicable, NTIA will conduct the meeting in whole or part by a teleconference, videoconference, the Internet, or other electronic medium that meets FACA requirements and implementing regulations.
  • Each meeting will be held at a reasonable time and in a manner or place reasonably accessible to the public, to include facilities that are readily accessible and usable by persons with disabilities.
  • The meeting room or other forum selected will be sufficient to accommodate advisory committee members, advisory committee or agency staff, and a reasonable number of interested members of the public.
  • The public meeting notice and meeting agenda will indicate whether oral presentations by the public will be permitted during a committee meeting.  To the extent that the meeting time and agenda permit, any member of the public may speak to or otherwise address the advisory committee regarding agenda items.   During the portion of the meeting when the public may make an oral presentation, speakers may address only matters the subject of which are on the agenda.
  • Any member of the public is permitted to file a written statement with the advisory committee prior to or after a public meeting. Comments received after the designated due date listed in the public meeting notice will be distributed to the Committee, but may not be reviewed prior to the meeting.